kimai/kimai

Features

• Time Tracking Software - Tracks employee work hours, absences, and project time with multiple timers and manual entry.
• Time Tracking Applications - A containerized time tracking application deployable via Docker and Kubernetes for simplified server management and scaling.
• Invoice Generation - Generates invoices from timesheets and expenses with customizable templates and tax rules.
• Customizable Invoice Templates - Renders invoices in multiple formats (PDF, DOCX, XLSX, ODS) using customizable templates with locale-aware formatting.
• Timesheet-Based Invoices - Creates invoices from time entries using configurable templates and outputs them as PDF or DOCX.
• Open Source Time Tracking Systems - An open-source platform for recording employee working hours, managing absences, and generating professional invoices with project budget tracking.
• Hierarchical Rate Definitions - Sets hourly or fixed rates for time records at user, customer, project, and activity levels, with a fallback hierarchy.
• Project Time Trackers - Records work hours by assigning entries to projects and activities for customer invoicing.
• Team Hierarchies - Groups users with team leads and members, where team leads can view and manage all team content and timesheets.
• Time Record Analytics - Breaks down recorded hours by user, customer, project, activity, tag, or time period for reporting.
• Dynamic Pricing Rules - Defines hourly rates and cost calculations for projects and activities.
• Data Exporters - Exports time-tracking data in various formats for reporting, analysis, or external processing.
• JSON API Servers - A time tracking system that exposes a paginated JSON API for programmatic read and write access to timesheets, customers, and projects.
• Team-Scoped Access Control - Limits project usage to members of assigned teams, inheriting access rules from the parent customer.
• Application Behavior Configurations - Modifies system behavior through configuration files and environment variables.
• Docker Container Deployments - Runs the time-tracking application inside a Docker container with configurable database, mail, and security settings.
• Docker-Based Deployment Tools - Packages the application with Docker and Kubernetes for simplified setup, updates, and environment consistency.
• Customer-Project-Activity Hierarchies - Structures all time records through a mandatory three-level hierarchy of customer, project, and activity.
• Plugin Extensibility - An extensible time tracking platform that supports custom plugins for adding new features, invoice templates, and reporting views.
• Self-Hosted Deployments - Installing and managing the application on private servers via Docker, Kubernetes, or SSH.
• Self-Hosted Instances - Ships a self-hosted time tracking system deployable on user-controlled infrastructure.
• External Identity Provider Integration - Authenticates users through an external identity system such as LDAP or SAML.
• Team-Scoped Visibility Controls - Restricts feature and data visibility through configurable permissions, teams, and hierarchical customer-project scoping.
• Bearer Token Authentication - Requires bearer tokens in the Authorization header for every API call.
• Permission-Based Access Control - Controls user access to features and data through a structured permission system.
• Role-Based Access Control - Restricts feature and data access based on user roles and permissions.
• Role & Permission Configurators - Assigns roles and permissions to control access to features and data within the application.
• SAML Authentication - Imports user attributes and roles from a SAML identity provider during login.
• Security and Access Control - Controls permissions through customizable roles and teams, with authentication via SAML, LDAP, or database.
• External Provider Integrations - Supports login through LDAP, SAML, and identity providers like Google Workspace or Azure AD.
• Multi-Provider Authentication - Supports login through SAML, LDAP, and database authentication with optional two-factor and role mapping.
• CLI and Registration-Based Account Creators - Creates the first user through a CLI command, the registration screen, or external authentication providers like LDAP and SAML.
• Plugin Extenders - Develops custom plugins that hook into internal APIs to extend core functionality.
• Budget Monitoring - Monitors time and money spent against configured budgets with optional overbooking prevention.
• Customer-Linked Project Creations - Creates new projects under a customer with optional team auto-assignment for immediate access.
• JSON APIs - Reads and writes timesheet, customer, and project data programmatically.
• Version-to-Version Migrations - Reads an existing Kimai v1 database and transfers all records into a new Kimai v2 installation.
• Custom Configuration Sections - Adds new sections to the system configuration screen by registering bundle configuration classes.
• Report Extensions - Adds new views to the reporting panel by listening to a reporting event and creating a controller with permission checks.
• Billable Entry Determination - Flags time entries as billable or non-billable for invoice generation.
• Billable vs Invoiced Comparisons - Records the difference between billable hours and invoiced amounts per project.
• Per-User Hourly Rates - Sets a catch-all or user-specific hourly rate that overrides project and customer rates for time records.
• Rate Configurations - Sets default or user-specific hourly prices and internal costs for projects with fixed price options.
• Task-Linked Time Trackers - Links timesheet entries to specific tasks with calendar drag-and-drop support.
• Approval Workflows - Reviews and approves timesheets on a weekly cycle through a dedicated workflow.
• Expense-to-Invoice Integration - Automatically adds billable expenses to invoices, with template variables for entry type and category name.
• Custom Timesheet Calculators - Rewrites values on stopped timesheet records, such as begin, end, duration, and rate, by implementing a calculator interface.
• Standardized E-Invoice Formats - Creates invoices in standardized electronic formats such as XRechnung, ZUGFeRD, and Factur-X.
• Categorized Expense Trackers - Records expenses with configurable categories, costs, amounts, and billable flags.
• Custom Renderer Plugins - Converts invoice data and a template into a downloadable document by implementing a renderer interface, automatically discovered after cache refresh.
• EU-Compliant Electronic Invoices - Creates electronic invoices in standard EU formats (EN16931, XRechnung, Peppol, ZUGFeRD) alongside the normal invoice document.
• Custom Number Generator Plugins - Generates unique invoice numbers by implementing a number generator interface, automatically discovered after cache refresh.
• Automated Invoice Generation - Creates invoices from the command line for customers or projects with recent timesheets, enabling fully automated billing cycles.
• Electronic Invoice Formats - A billing application that converts recorded timesheets and expenses into invoices with support for electronic formats and regional tax compliance.
• Timesheet Reassignments on Deletion - Provides a deletion workflow that reassigns timesheets to another activity to preserve historical data.
• Spreadsheet-Style Time Entry - Displays weekly time records in a spreadsheet-like grid for rapid duration entry.
• Task Management Systems - Creates tasks with title, description, deadlines, and estimates, then assigns them to users or teams for structured work tracking.
• Human Task Assignments - Provides task creation, assignment to users/teams, and time tracking against tasks.
• Custom Calculator Plugins - Creates a new invoice rate and tax calculation logic by implementing a calculator interface, automatically discovered after cache refresh.
• Team Role Assignments - Controls which user roles can create, edit, delete, or view teams through configurable permissions.
• Time Rounding Rules - Rounds time entries to a specified increment for consistent billing.
• User Preference Management - Registers new user preference fields that can be displayed, exported, and managed from within a plugin.
• Timesheet Exports - Exports time records and reports to common formats for external analysis or archival.
• Automated - Generates timesheet exports (Excel, PDF) from the command line and optionally emails them, automating recurring reporting.
• Custom Export Renderers - Exports filtered timesheet data from user and admin screens by implementing a timesheet export interface.
• Project Resource Filtering - Provides text-based search and filtering to locate projects by customer, name, and custom fields.
• CSV Import Managers - Loads time records and related data from CSV files through an administration interface.
• External Data Importers - Bulk-loads records from CSV files or synchronizes with a local database using the API endpoints.
• Timesheet Records Imports - Loads timesheet, customer, and project data from CSV or JSON files with automatic entity creation and duplicate resolution.
• Activity Filters - Provides search and filtering for activities by name, project, visibility, and custom fields.
• Price Recalculations - Recomputes a timesheet's rate automatically when its customer, project, activity, or user is changed.
• Absence Requests - Logs vacation, sick days, and other time-off types to track employee availability and absence balances.
• Project Task Progress Monitoring - Shows a progress bar comparing logged duration against a time estimate, and highlights overdue tasks with a warning color.
• Project Duplicators - Duplicates projects including rates, custom fields, and linked activities, resetting start and end dates.
• Task Assignments - Assigns a task to a specific user or team, or allows self-assignment from a pending tasks widget.
• Dual Rate Configurations - Separates the customer-facing hourly price from the internal cost rate for each time record.
• Billable Defaults - Marks an activity as billable so new timesheet records default to being chargeable.
• Docker Compose Deployments - Starts the application and its dependencies using a single docker-compose command for consistent environments.
• Kubernetes Application Deployments - Orchestrates the application on a Kubernetes cluster using a Helm chart for automated deployment and scaling.
• Managed Cloud Services - Offers a fully managed cloud service with automated updates and monitoring.
• Curated Plugin Collections - Accesses a tested, maintained set of plugins for time tracking, expenses, invoicing, and team management.
• Email Notification Services - Sends transactional emails for events like password resets or invoice delivery.
• Custom Permissions - Registers new permissions through a plugin extension class for the permission administration UI.
• External Authentication - Logs in users through an external identity service such as LDAP, SAML, or Azure AD.
• Single Sign-On Integrations - Authenticating users through SAML, LDAP, or Azure AD for centralized access management.
• Two-Factor Authentication - Optionally requires a TOTP token in addition to a password during login.
• Event Logging - Records system activity to a log file for troubleshooting and monitoring purposes.
• Budget Enforcement - Prevents new time records when an activity's configured budget would be exceeded.
• Budget Reset Intervals - Allows switching between lifetime and monthly budget accumulation for project financial control.
• Budget Threshold Notifications - Sends a notification when a project's budget reaches a defined usage threshold.
• Expense Deductions - Subtracts all recorded expenses from project budgets when the consumed-budgets setting is enabled.
• Symfony Bundle Loaders - Extends core functionality by loading custom Symfony bundles from a dedicated directory without modifying core files.
• Administrative Change Auditing - Logs detailed changes to timesheets, customers, projects, and activities with a per-item timeline.
• Error Logging Utilities - Collects log entries during a request and writes them to a file only when an error occurs.
• Health Checks - Checks file permissions, PHP extensions, and runtime settings to identify configuration problems.
• Log Entry Inspection - Displays the last 100 lines of the logfile and allows purging it to aid troubleshooting.
• Dashboard Widget Frameworks - Registers new widget types and renders them on the dashboard by subscribing to a dedicated event and implementing widget interfaces.
• Event-Driven Plugin Hooks - Hooks into internal events to add custom calculators, renderers, widgets, and configuration sections without core changes.
• Custom Data Fields - Attaches user-defined fields to timesheets, customers, projects, activities, and invoices for storing extra data.
• Interface Localization - Translates the entire application interface into any language, with over 35 languages already available.
• Search Filters - Ships advanced search and filtering for timesheets, customers, and projects.
• Interface Style Sheet Customizers - Overrides the default theme with custom styles, templates, and branding to match organizational needs.
• Business Operations - Time tracking software for teams and freelancers.

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